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Module 2 - 04
Collecting Information

4.1 What types of information are required?
4.2 How is the information collected?
4.3 Who collects the information?
4.4 Using information (what is needed and when?)
4.5 What are the underlying issues to keep in mind?
Further Guidance

Key Questions:

Is the legal and regulatory framework conducive for private sector participation?
What utilities and/or agencies are responsible for various services?
What is the state of the utilities and/or providing agencies?
How do the poor perceive the levels and quality of service?
Does the local private sector have the capacity to provide services?

Related Tools:

01 Starting Out
02 Strategic Planning
03 Planning and Organising
09 Identifying Partners

Preparation Stage – Collecting Information

4.5 What are the underlying issues to keep in mind?

Capacity and resources

Collecting information to facilitate the development of the PPP process requires capacity that may not be readily available in municipalities. It is important that municipal managers keep this in mind and consider the possibility of collaborating with other municipalities to acquire the necessary skills. Municipal managers need to consider the following issues.

  • What skills exist within the municipality that could be used in the information gathering process?
  • What are the categories and numbers of staff that will be involved?
  • Where and how can the municipality acquire the extra capacity it needs?
  • How will the gap created by staff participating in the information gathering be filled?
  • Is documentation within the municipality good enough to provide the necessary information?
  • How will the process be funded? Ideally, the public sector allocates the research money. However, the so-called seed money is often requested as part of the donor support.

Specific poverty-related issues

Apart from collecting information on current and desirable access to the service and willingness and ability to pay for the service, the municipality should also look deeper into specific poverty-related issues. For instance, income and gender disaggregated data, or cast and race disaggregating should be considered in the relevant situations. All this information needs to be collected and included in the subsequent analysis.


Summary of Actions
A. Review the regulatory and institutional issues
B. Assess the state of the utility (financial, technical and performance)
C. Conduct consumer surveys (perceptions, willingness and ability to pay)
D. Assess the present and future efficiency and capacity of the private sector to participate in service provision
E. Identify stakeholders that support and oppose private sector participation




  S T A R T P A G E  
  Module 1 - Before PPPs  
  01-Starting Out  
  02-Strategic Planning  
  Module 2 - Preparation Stage  
  03-Planning & Organising  
  04-Collecting Information  
  Module 3 - PPP Development Stage  
  05-Identifying Constraints  
  06-Defining Objectives  
  07-Defing Parameters (Scope)  
  08-Establishing Principles  
  09-Identifying Partners  
  10-Establishing Partnership  
  11-Selecting Options  
  12-Financing (Investment)  
  13-Financing (Cost Recovery)  
  14-Preparing Business Plans  
  15-Regulating the PPP  
  Module 4 - Implementation  
  16-Tendering & Procurement  
  17-Negotiating & Contracting  
  18-Managing PPPs  
  19-Monitoring & Evaluation  
  20-Managing Conflict  
  21-Capacity Development  
  Contact Information