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Module 2 - 04
Collecting Information

4.1 What types of information are required?
4.2 How is the information collected?
4.3 Who collects the information?
4.4 Using information (what is needed and when?)
4.5 What are the underlying issues to keep in mind?
Further Guidance

Key Questions:

Is the legal and regulatory framework conducive for private sector participation?
What utilities and/or agencies are responsible for various services?
What is the state of the utilities and/or providing agencies?
How do the poor perceive the levels and quality of service?
Does the local private sector have the capacity to provide services?

Related Tools:

01 Starting Out
02 Strategic Planning
03 Planning and Organising
09 Identifying Partners

Preparation Stage – Collecting Information

4.3 Who collects the information?

Municipalities often lack the full skills and expertise needed to analyse and collate information from various stakeholders. They may also be unable to put together a terms of reference to enable the employment of a consultant. Guide steps to engaging consultants to conduct the assessment include the two listed below.

1. Development of terms of reference for the initial assessment

Municipalities could seek the advice of key individuals in the national government or they may put out an advertisement for a consultant to assist them in developing the terms of reference for the assessment of the existing situation. The expected output will include:

  • terms of reference for the information collection; and
  • draft letter of invitation.
2. Development of expertise needed for the collection of information

Although it is advisable to get consultants with specialities in various areas, it could be expensive and the municipality may not be able to afford it. However, it may not be necessary to get consultants for every individual area. It is advisable that some key municipal staff members work as consultants to facilitate skills transfer and capacity development. The key areas where those staff members may require specific expertise include:

  • technical assessment – to assess the technical assets and services of the utility or agency;
  • legal/financial analysis – to review the existing legal and legislative framework and documents, and to assess the current financial state and performance of the utility and/or agency; and
  • social/community/consumer assessment – to conduct a study of consumers (including perceptions and willingness/ability to pay) in the current and proposed service areas and to assess the impact of proposed private sector involvement on the poor.

In addition, research institutions and academia could help to collect and find the relevant information. Graduate students are often willing to collect information for the experience they get from the working on the project. Nonetheless, experienced professionals should perform the more sophisticated consultant tasks, such as providing technical and financial advice.




  S T A R T P A G E  
  Module 1 - Before PPPs  
  01-Starting Out  
  02-Strategic Planning  
  Module 2 - Preparation Stage  
  03-Planning & Organising  
  04-Collecting Information  
  Module 3 - PPP Development Stage  
  05-Identifying Constraints  
  06-Defining Objectives  
  07-Defing Parameters (Scope)  
  08-Establishing Principles  
  09-Identifying Partners  
  10-Establishing Partnership  
  11-Selecting Options  
  12-Financing (Investment)  
  13-Financing (Cost Recovery)  
  14-Preparing Business Plans  
  15-Regulating the PPP  
  Module 4 - Implementation  
  16-Tendering & Procurement  
  17-Negotiating & Contracting  
  18-Managing PPPs  
  19-Monitoring & Evaluation  
  20-Managing Conflict  
  21-Capacity Development  
  Contact Information