Preparation Stage – Planning & Organising
3.5 What are the key issues?
The role of champions
Irrespective of planning and organisation, the development
of a PPP needs champions to take it forward and these individuals
will be central to the initial planning process. These people
are also called enablers, leaders or pioneers.
A champion can come from any one of the three sectors (public
or private sector, or the community). In fact, the most innovative
partnership ideas often come from civil society or the private
sector; hence their voices need to be heard and considered,
especially during planning and organising. Besides, members
of the community and some private sector actors work or live
in the field; their insights will be crucial for the later, successful
implementation of planned actions.
Transparency and stakeholder
The transparency of the programme and the work of the task
force will make decision-making more straightforward. The best
way to ensure transparency is to make the process of planning
open for consultation with all the relevant stakeholders.
Stakeholder consultation is essential. However, it is likely
that the task force will not have all the experience necessary
to carry out the stakeholder consultation; nor will it
necessarily have sufficient status within the municipality.
Generally, senior managers and leading councillors will need
to lead the ongoing consultation process.
Every process will be
different – there is no right solution
will be specific to each and every context. These toolkits need to be considered
and adapted to suit the local circumstances and constraints – for example,
service envisaged, potential partners, capacity of institutions and so on.
Changes are likely to occur on PPP projects as they develop,
often caused partly by the PPP itself. These changes are difficult
to predict, especially if this is the first PPP project the municipality
has undertaken. In addition, external conditions can change as
well. Thus, it is important to be flexible and ready for such
changes [Tool 19]
The appointment of advisors is not an easy one, and the municipality
may not have the skills to appoint, manage and coordinate the
work of advisors. Hence capacity development support may be required.
Some municipalities (with access to funding support) may appoint
one lead consultant to assist in the development of the overall
process; he/she can also assist in the appointment of any specialists
that are necessary.
<– Work plan and programme
<–Terms of reference:
– for team members
– for any advisors to be appointed